Amston Lake District

Board of Directors Meeting Minutes

April 1st, 2009   7:00 P.M.

ALA Clubhouse,  Wood Acres Rd.,  Amston, Ct.

www.amstonlake.org

 

 

A. Roll Call of Officers and Directors

 

Present:

 

Dave O’Brien, President

Dave Martin, Director

Dave Arnold, Director

Lynn Mika, Director

Ray DeCormier, Treasurer

Joanne Wool, Clerk

Sherri-Ann Martin, Director

 

Absent:

 

John Connor, Director

Mark Paul, Vice President

 

Also Present:

 

Eileen Curtin, Tax Collector

Reggie Miles, Lake Manager

Carl Wool, Caretaker

 

B. Call to Order

 

The meeting was called to order at 7:09 p.m. by Dave O’Brien, President

 

C. Recognition of Guests

 

Richard Carlson, Elsmere Rd. Amston:  Suggested adding to the existing docking or purchasing new docking that a resident could own and used for their exclusive use. The Board will research this idea and discuss at the next meeting.

 

D.  Approval of Minutes

A motion was made by Dave Arnold to amend the minutes under item C, Anita Connor, to read She has “analyzed our budgeting system” rather than “conducted an audit.” Motion was seconded by Sherri-Ann Martin. Dave Arnold moved to approve the minutes as amended, and Ray DeCormier seconded. All in favor except Dave Martin who abstained.  Minutes accepted.

 

E.  Receive Clerk’s Report

No Report.  Joanne Wool gave a summery of March’s correspondence. A letter from the DEP for additional clarification on the dredging report was presented along with contracts to be signed for boat inspections.

 

F. Presentation of Correspondence and Communication

 

(See Exhibit F. attached).   

 

 

G.  Receive President’s Report

 

Dave O’Brien met with the DEP in Hartford for two hours regarding Northeast Cove and the Lebanon sewers, and will present the results at the Special District Meeting tomorrow night. Dave welcomed Reggie Miles back from his winter travels. He will be focusing on Lake Health problems this year. (See Exhibit G). Reggie will also assemble the newsletter this spring and distribute the boat, personal, and car passes.

 

H.  Receive and Act on Treasurer’s Report

 

Ray DeCormier went over the current Treasurer’s Report. A motion was made by Dave Martin to accept the Treasurer’s Report and seconded by Sherri-Ann Martin. All approved except Dave Arnold who was opposed. (See Exhibit H).

 

I.   Tax Collectors Report

 

Tax Collectors report was read by Eileen Curtin. Eileen made a request for someone to provide back-up training on the computer system for taxes so work can continue in her absence or when additional help is needed. The Board will look into this. (See Exhibit I). 

 

J.  Receive Standing and Special Committee’s Reports

 

  1. Dam – Dave Arnold stated that the plans for repair for the Duck Pond have been completed. He will set up a meeting with the DEP with more information being provided in the upcoming newsletter. Dave provided an article for the newsletter and he will do a slide show presentation at the Annual Meeting. Lynn Mike and Dave Arnold provided a diagram of the proposed fencing for Main Dam. (See Exhibit J1). Various quotes were discussed and a decision was made by the Board to go ahead with the work.

 

  1. Storm Drains – Dave O’Brien reported the Storm Drain Proposal came in at $80,000. The Board agreed this is much too expensive for our purposes and Dave will approach Dino Pezzimenti to come up with another cost effective plan for our use.

 

  1. Lebanon Wastewater Study – Dave Martin stated the town of Lebanon is still working on setting up the WPCA committee within the town.     

 

  1. Drinking Water – No report.

 

  1. Boats and Rafts – As stated under Correspondence, Dave Arnold mentioned the contracts for boat inspectors which need to be signed by the President. Dave Arnold also presented a diagram for a new dock at his home for the Boards approval. After review by the Board, all Board members approved.

 

  1. Weeds – No Report.

 

  1. Communication – Lynn Mika presented the final draft for the Handbook and three quotes she has gotten. 200 copies will be printed and more at a later date, if needed. The Handbook will be presented at the Annual Meeting in May.

 

  1. Ordinances – No Report.

 

  1. Security – No Report.

 

K.  Lake Management

 

Carl Wool gave his Caretakers R. (See Exhibit K). New boat racks have been installed at Main Beach and Lollipop, with one more being installed soon at Oakland ROW. Spring clean-up of the ROW’s and Beaches will begin after Easter weekend. This will include painting of the wooden signs at both beaches and new bulletin boards being installed and the old ones being removed. Docks will be put back for use by April 24th, weather permitting. The ALD owned Lebanon roads were discussed and a suggestion was made to have an engineer evaluate what steps we can take to limit short term repairs and provide  long term maintenance. A motion was made by Dave Arnold to spend up to $200.00 to hire Karl Acimovic to tour the roads and give his evaluation. This was seconded by Dave Martin. All were in favor. Reggie Miles spoke regarding the Northeast Cove situation. He will give a slide presentation at the Special District Meeting tomorrow night.

 

 

L.   Act on Remaining Items of Agenda….Old Business

 

 

  1. Northeast Cove Status/Special Meeting Preparation:  Dave O’Brien has prepared a booklet for the Board members to refer to at the Special Meeting. Attending will be Dr. Knoecklein, and a representative from the DEP. No response was received from the Town of Lebanon. As stated previously, Reggie Miles will present a slide show at the Special Meeting.

 

  1. Lake Goals built into a work plan:  No Report 

 

  1. Continued Budget Preparation:   Budget figures were finalized for the new budget to be presented at the Annual Meeting in May.      

 

M.  New Business

 

1.      Prepare agenda for Annual Meeting:   Dave O’Brien went over a draft of this agenda and corrections were made. Dave Arnold made a motion that we authorize for release, the amended agenda for publication. Ray DeCormier seconded. All were in favor.

 

2.      Lottery Drawing for Dock Rentals: Lynn Mika drew names for the dock slips from applicants who applied this spring. She will contact everyone involved.

 

3.      Discuss and act on possible prohibition of Phosphate Fertilizers:  Dave Arnold feels that after the initial seeding, fertilizers without phosphates should be used and that we should have an ordinance to that effect. He will present a slide show presentation at the Annual Meeting to demonstrate and gage the public opinion on this issue.     

 

N. Prepare Agenda for Next Meeting

 

  1. Lake Goals Built into a Work Plan

 

  1. Procedures Drafted

 

O.   Adjournment

 

Sherri-Ann Martin moved for adjournment and Dave Martin seconded. The motion was approved unanimously. The meeting adjourned at 10:02 pm.

 

Respectfully submitted by Joanne Wool, Clerk