Amston Lake District
Board of Directors Meeting Minutes
November 5th , 2008 7:00 P.M.
ALA Clubhouse, Wood Acres Rd., Amston, Ct.
A. Roll Call of Officers and Directors
Present:
Dave O’Brien, President
John Connor, Director
Drew Gibson, Director
Dave Martin, Clerk
Sherri-Ann Martin, Director
Ray DeCormier, Treasurer
Mark Paul, Vice President
Lynn Mika, Director
Absent:
Dave Arnold, Director
Also Present:
Reggie Miles, Lake Manager
Eileen Curtin, Tax Collector
Joanne Wool, Recording Secretary
B. Call to Order
The meeting was called to order at 7:06 p.m by Dave O’Brien, President
C. Recognition of Guests
Kevin Connor, 20 Deepwood Drive, Lebanon
Mr. Connor wanted to check on the status of the situation occurring at Northeast Cove. He is checking with sanitarian and residents in the area. Dave O’Brien stated he received a letter from the DEP. Mark Paul suggested sending a letter to the farm owner to apprise him of the situation. This issue will be discussed further under New Business.
D. Approval of Minutes
Dave Martin made a motion to accept the minutes and Mark Paul seconded. All were in favor. Minutes were approved.
E. Receive Clerk’s Report
Dave Martin attended Lake Management Seminar in Portland. Gave brief discussion of what was discussed.
F. Presentation of Correspondence and Communication
No correspondence was stated. List of correspondence was not available at the time of filing.
G. Receive President’s Report
No Report.
H. Receive and Act on Treasurer’s Report
Ray DeCormier stated computer was purchased and accounting program has been installed. Ray gave highlights of this months report, Exhibit H. A motion was made by Mark Paul to approve the Treasurers Report and seconded by John Connor. All were in favor. Report was accepted.
I. Tax Collectors Report
Eileen Curtin gave her report, Exhibit I.
J. Receive Standing and Special Committee’s Reports
1. Dam –Lynn Mika gave a presentation on purchasing safety fencing for the Main Dam.
2. Storm Drains – Dave O’Brien passed out information on filters by Clearwater. He will go over this information with Kevin Grady regarding this system.
3. Lebanon Wastewater Study - No Report.
4. Drinking Water – Sherri-Ann Martin stated that there was a meeting in Hebron but the results are unknown.
5. Boats and Rafts – Lynn Mika stated she received seven applications for boat dock rentals so far. She also brought up the possibility of purchasing additional docking for next year.
6. Weeds – Mark Paul stated that two treatments on selected sites were applied to lake. Per permit regulations, water testing was done after treatments and no trace of herbicides was found in the lake 8-10 days after the treatments.
7. Communications – Ray DeCormier stated there are now 187 e- mail addresses in the system with another 12-20 to input.
8. Ordinances – Mark Paul stated that the final ordinance meeting with residents will be held Friday, November 14th, at the clubhouse from 7-8:30pm. The revised ordinances are on our web site and a copy is located at both libraries for public review.
9. Security – John Connor met with Larry Zimmerman and Larry has volunteered to provide security for ice fishing. John will be setting up a schedule for summer security and will discuss this with the Board at the next meeting.
A motion was made by Sherri-Ann Martin to move up item M-6 to this time frame, before the Lake Management Report and seconded by Mark Paul. All were in favor.
New Business…Discussion and Possible Action
6. Snow plowing contract discussion- BSA Construction was offered a one year contract for snow plowing in the amount of $15.000 to be paid out in several installments over the winter. This was signed by Bret of BSA.
K. Lake Management
Reggie Miles presented his October Lake Management Report, Exhibit L.
L. Act on Remaining Items of Agenda….
Old Business
1. Update on Ryan Terrace Issue:
Dave Martin checked out how road was repaired. Board discussed if there were any other options to remove water from this location.
2. Tax Status of Colchester House on Deepwood:
Resident is now trying to sell home. Board discussed and will check property lines at town hall.
M. New Business
1. Lake Goals Built Into Work Plan:
Mark Paul passed out work plan format and discussed with the Board. Board members will review this format and discuss at the next meeting.
2. Web Site Issues Page Replaced By Lake Management Action Plan:
Dave Martin will compile a document to place on line. He will follow up with Mike Smith on this.
3. Off Season Coverage For Lake Management Functions:
Dave O’Brien stated that applications were received for the Off Season Caretaker position. A motion was made by Mark Paul and seconded by Drew Gibson to call an executive session to discuss this employment issue. All were in favor. Session started at 9:35 and ended at 9:43. Carl Wool was named Off Season Caretaker. The Board will draw up a contract and Mr. Wool will sign.
4. Dam and Emergency Plan Coverage:
Board conclusion is that our present plan may not be up do date. Dave O’Brien will contact
the DEP to provide updated information of our document.
5. Northeast Cove Problem:
Board discussed how to proceed. Dave O’Brien will contact George Hicks of the DEP.
N. Prepare Agenda for Next Meeting
1. Lake goals built into a work plan (New Business, Mark Paul)
2. Vote on Ordinances
3. Update on Ryan Terrace issue (Old Business)
4. Explore steps in make house in Colchester part of the district (Old Business, Mark Paul)
O. Adjournment
Mark Paul moved for adjournment and Sherri-Ann Martin seconded. The motion was approved unanimously. The meeting adjourned at 10:13 pm.
Respectfully Submitted, Joanne Wool, Recording Secretary