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Amston Lake District
Board of Directors Meeting Minutes
April 2, 2008 7:00 P.M.
ALA Clubhouse, Wood Acres Rd., Amston, Ct.
www.amstonlake.org
A. Roll Call of
Officers and Directors
Present:
Dave O’Brien, President
Mark Paul, Vice
President
Bill Witt, Director
(8:40 pm)
Dave Arnold, Treasurer
Dave Martin, Clerk
Sherri-Ann Martin,
Director
Ray DeCormier, Director
Margaret Roohr Rosati,
Director
Lynn Mika, Director
B. Call to Order
The meeting was called
to order at 7:08 p.m. by Dave O’Brien
C. Recognition of
Guests
- John Conner, 145
Deepwood Dr. Hebron
Proposed to repeat the use of tarps in Francis Cove to control nuisance weed
growth. Dave O’Brien suggested we read the Hebron Stormwater Report for
their suggestions too.
- Wendell Snell, 243
Deepwood Dr., Hebron
Per
Bylaws, Annual Meeting must be held on May 17, 2008 as determined in the
2007 Annual Meeting. Dave O’Brien to find an alternate site – the clubhouse
is rented.
- Ann Snell, 243
Deepwood Dr., Hebron
Consider adding sand to beaches and ROWs and determine who should rake the
beaches.
- Jerry Horan, 7
Rondaly Rd., Hebron
Thought that the bridge across the dam was voted down last year at the
Annual Meeting. Wants to know why in budget again. Lynn Mika stated that
the decision was to put off a decision last year so that additional research
could be done.
Concerned that beach
raking is in the budget twice.
- Carl Wool, 182
Deepwood Drive Hebron
Built
(2) ALA signs to be installed at Spafford Road and Deepwood entrances to
lake. The cost for both is $120, Carl asked for $60 from the Board. Would
like to put plaques out in front of homes on Francis Road that were moved
from the Turner properties for the Hebron Tricentennial. Presented his
proposal for Lake Manager replacement. Dave O’Brien asked that the Board
develop questions to discuss the proposal in the future.
- Drew Gibson,
Rondaly Rd. Hebron
Was on the Docks
Committee but no one has contacted him. Dave Arnold is still working on
info for shared docks and district needs to vote on installation locations.
- Bob Blackmore, 5
Rondaly Rd. Hebron
Put
Reggie’s line item definitions in to the budget – his method of listing the
tasks is much more descriptive. Residents need more information regarding
the Lake Manager option to be voted on at the Annual Meeting.
D. Approval of
Minutes
Sherri-Ann Martin made a
motion to approve the March minutes. Ray DeCormier seconded.
Dave Arnold requested
that under Section H. Receive and act on Treasurer’s Report, that the
sentence “Dave Arnold is placing this amount under the contingency fund.” be
changed to read “The audit lists this amount under other income.”
Margaret Roohr-Rosati
requested that her vote be corrected under Section J. Receive Standing and
Special Committee’s Reports, Weeds, to show that she approved. Margaret
also noted that Item M7 should be separated after the first sentence. The
first sentence stays item M7 and the rest of the paragraph becomes item M8.
Sherri-Ann Martin
amended the motion to approve the March minutes with amendments. Seconded
by Mark Paul. No discussion. Approved by majority, None Opposed, Abstaining:
Lynn Mika
E. Receive Clerk’s
Report
Dave Martin passed out
updated version of Lake Action Plan.
Dave also requested
input on which Director slots are up for vote at the Annual meeting.
F. Presentation of
Correspondence and Communication
Report from CIRMA
Email:
3-6
Weed Management letter – Dave Arnold
3-6 Hebron Storm
Drain Study – Dave O’Brien
3-6 Telecon with
Reggie – Dave Arnold
3-7 Lake Manager
position/Pullman & Comley – Dave O’Brien
3-7 Dock & Raft
Guidelines – O’Brien, Arnold, S. Martin
3-7 Carl Wool’s
notes to Board
3-8 Telecon with
Reggie – Dave Arnold
3-9 Dam Bridge
Idea – Lynn Mika
3-10 Lebanon Roads
– Arnold, O’Brien, Baier, Miles
3-10 Agenda timing
– Arnold, S. Martin
3-11 Lynn Nauss,
FOI Request – Lebanon Septic
3-11 Dam Bridge –
R. Miles
3-11 Northeast
Utilities tree cutting
3-12 Lebanon tax
sale properties on Lake – S. Martin
3-12 Lake Manager
Budget – R. Miles
3-12 Proposed
By-Law changes – Arnold, Paul
3-12 Draft 2008-9
Budget –Dave Arnold
3-13 Annual meeting
attendance – R. Blackmore
3-15 CHRO Meeting
request – Dave O’Brien
3-17 Pullman &
Comley on employment contract – Dave O’Brien
3-19 Weed
Management Newsletter compliment from Joe and Rudy (residents)
3-19 Next meeting
to focus on Annual Meeting – Dave O’Brien
3-20 Draft Agenda
for April Meeting – Jo Wool
3-20 Berglund lot
parking – Dave O’Brien
3-21 Dam Repairs –
Dave Arnold
3-22 Meeting with
Karl Acimovic, Dam engineer – Dave Arnold
3-22 Goose
Repellant – Lynn Mika
3-22 Bridge – Mika,
Arnold
3-25 Lebanon Road
Work
3-25 MIS reports no
electronic – Dave Arnold
3-27 Hebron Storm
Drain Study – Dave O’Brien
3-28 Docks and
Rafts – Sherri Martin
3-28 Lake Manager
insurance – Dave O’Brien
3-28 Amston Lake
job proposal – Carl Wool
3-28 Grandfather
clause for Docks and Rafts – S. Martin, O’Brien
3-28 Problems with
the Lake meeting date in May – D. O’Brien
3-29 Lake manager
insurance – D. Arnold
3-29 Lake Manager
Report – R. Miles
3-30 Dam sink holes
– R. Miles
3-31 Draft 2008-9
Budget – D. Arnold
4-1 Treasurer’s
Report – D. Arnold
4-1 Draft 2008-9
Budget – D. Arnold
4-2 Agenda Format
for Meetings – D. O’Brien
G.
Receive President’s Report
1. Welcomed Reggie Miles as an employee
of the District.
2. Berglund Property Parking Issue – D.
O’Brien met with the Hebron Police and no parking signs have been
installed. Police were concerned that emergency vehicles would have issues
accessing Highland and that vehicles parked on the Main Beach side of the
property could pose a danger to residents and children crossing the property
to get to the beach.
3. Police suggested we look into
contracting with a reputable towing company that will tow at our request and
report to the State Police so that the owner is contacted.
4. CHRO Meeting – D. O’Brien summarized
his meeting in Hartford with CHRO rep and Mr. and Mrs. Nastasia. D. O’Brien
requested that they put a request in writing to provide a boat inspector for
5:00 am/early morning fishing access. The Board will then address costs and
availability of boat inspection volunteers. ADA and CHRO are separate
organizations.
H. Receive and act
on Treasurer’s Report
Dave Arnold read the
report. Motion was made to accept by Dave Martin and seconded by Margaret
Roohr Rosati. Motion unanimously passed.
Dave Arnold made a
motion to reimburse Reggie Miles $791.80 for the Workers’ Compensation
Insurance the Board required him to hold for himself as this was not in our
contract requirements. Sherri-Ann Martin seconded. Motion approved by
majority. None Opposed. Abstained: Lynn Mika.
I. Tax Collectors
Report
Attached.
J. Receive Standing
and Special Committee’s Reports
1.
Dam – Leak in top of dam on side closest to beach; has caused a sink
hole about 1 ½ ft deep that has been filled with stones and cordoned off for
safety purposes. Current verbal quote from Karl Acimovic is $20,000 to
$30,000. D. O’Brien has requested that for significant expenditures we get
professional opinions in writing to share with the residents. Also, want
second opinion from State of CT Dam Commission/Wes Marsh. Get estimates for
the Duck Pond repairs and Main Dam repairs.
Fence/Bridge: Lynn Mika stated that drop behind the dam in about 10
feet. We should consider installing a safety fence – estimated at
$3-4,000.
2.
Storm Drains – D. O’Brien passed out summary of final report from
Town of Hebron; he will scan and share with the Board.
3.
Lebanon Wastewater Study - D. Martin: DEP decision is due in July
2008 regarding Lebanon Sewer installation plan for Amston Lake/Lebanon.
WPCA to be established this summer.
4.
Drinking Water - Matt Stosse and Cindy Gaurin from CT Water have agreed to
attend our May 3, 2008 Weed Management Meeting
5. Boats and Rafts – Put Dock and Raft
Guidelines with Lake Use Rules out to the public for review. Dave Arnold
moved to add Consider and Act on Proposed Dock and Rafts Guidelines to New
Business. Mark Paul seconded. The motion passed unanimously.
6. Weeds – Working on newsletter
articles. Dave Martin suggested the “No P” campaign to alert residents to
the problems of Phosphorus to the lake.
7. Communications - about 135 people are
registered on the website for email communications; suggestion was made that
email addresses be collected at the door to the Annual Meeting when people
are being checked in.
K. Lake Management
Dave O’Brien said that
the new employee contract with Reggie Miles says he cannot work 7 days a
week. There is a maximum of 24 hours per week at $20 per hour. Reggie must
submit his time worked to Dave O’Brien and Mark Paul.
Lake Manager’s Report Attached.
L. Act on Remaining
Items of Agenda.
1. Handicapped
Parking – Discussion and Possible Action.
Dave Arnold moved to
approve up to $300 for two handicapped parking spots with signs, one for
Main Beach and one for Lollipop Beach parking lots. Bill Witt seconded the
motion. The motion was approved by majority, with None Opposed and Ray
DeCormier abstaining.
M. New Business
1. Tasks & Projects defined for next year –
This is part of the next item.
2. Work Plan – Mark Paul said that the work
plan, the action plan and the budget are all tied together. The work plan
will cross reference committees.
3. Ordinances – Mark Paul is working with
the attorneys to develop an ALD homeowners manual. This would be like one
that was designed for Lake Waubeeka. Mark will distribute when ready.
4. Budget for 2008-09 - discuss & review.
This was gone over in detail by the Board. Dave Arnold will redistribute
the results.
5. ALIA request to discuss placement of two
lake signs, ALIA budget, & update on Tri-Centennial plans . Carl Wool
previously said the new signs would replace the Sandwich Boards and would
have chains with hanging signs that would show current events. Ray
DeCormier moved to allocate $60.00 for the signs that Carl is making. Bill
Witt seconded. The majority were in favor, with none opposed and Lynn Mika
Abstaining.
6. Docks, newsletter/lottery. Dave Arnold
will do a newsletter article about this,.
7. Policies & Procedures Manual – The clerk
will redistribute.
8. Receive & act on the Amston Lake Annual
District Meeting Agenda, May 17th, 2008, 7:00pm. The Board
discussed item I, Consider and Act upon Lake Management Position. The pros
and cons need to be presented to the public and the expectations need to be
set accordingly. The Board discussed Item J, Information Update regarding
ordinances. Just information will be presented. Discussed that new item
should be added before Item K, that is, Dock Locations. At the December 1,
2007 Special District Meeting, the vote was to decide locations at the
Annual Meeting. ON Item D, Boar Report of activities for the year, Dave
O’Brien asked Board members to tell him if they wish to speak and for how
long. Dave Arnold asked to have added: Consider and Act on Lake Use Rule
change on Boat Launching and approval of location for the new docks.
9. Proposed Bylaws change – Tabled.
10. Consider and act on new funding for Lake
Signs. Dave Arnold moved to fund repairs of the Lake signs using
contingency funds. Bill Witt seconded. Motion passed by majority, none
opposed and Margaret Roohr Rosati abstaining.
11. Goose Repellent Lynn Mika has found
organic goose repellant. Lynn moved to approve $103.16 for all natural
goose repellant. Bill Witt seconded. The motion was approved unanimously.
12. Consider and Act upon proposed Dock and
Raft Guidelines. (Added per J5 vote above.) Dave Arnold moved to approve
the Dock and Raft Guidelines submitted by Sherri-Ann Martin. Ray DeCormier
seconded. The motion was approved unanimously.
N. Prepare Agenda for
Next Meeting
President Dave O’Brien
asked for the agenda to be styled as noted in past.
O. Adjournment
Dave Arnold moved for
adjournment and Mark Paul seconded. The motion was approved unanimously. The
meeting adjourned at 11:45 pm. | 
